Experience letter is a formal letter and is a written or printed information on company’s letterhead about employment confirmation. The ex...
Experience letter is a formal letter and is a written or printed information on company’s letterhead about employment confirmation. The experience letter format must include Name, position, period, salary and benefits signed by a concerned manager to confirm the employment with the organization. The letter is issued by the employer on company’s letter head and can be used for many purposes and can be send to anyone to show the employment history
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A work experience certificate letter is a letter issued to an employee. The formal letter issued by the Human Resource Department confirm the time period the employee was associated with the company. The experience certificate also certifies the skills and work habits of an employee. It is one of the imperative exit documents that the employee needs at the time of leaving the organization. Employee needs this letter to verify his previous employment. Hence, HR department should make it with utmost care.
What is Experience Certificate?
Experience certificate is an official document to certify employment with a company/organization and says that the person is employed or has been employed with the company and the will certify employee name and his/her details such as father’s name, residence address, employee id etc. it further, certify the employment period, last designation and also the pay package of the employee. The experience certificate means whatever mentioned is true or correct
Experience Certificate or work experience letter is issued by the company in which a person has worked. The experience certificate certifies all the skills or knowledge the person has acquired. This is one of the valuable documents for a person for his career growth and future opportunities.
Experience Certificate Format
A right format is always the key in letter writing to make a correct and impressive experience certificate. The following points must be included to create a right format of experience certificate. It is obvious that it should be in a polite language and must contain the following key points:
Must be on Company’s Letterhead
Date of issue of the certificate
Salutation or Declaration “To Whomsoever it May Concern”
Full Name of the Employee as per the official Record.
Period of Employment (Date of Joining and the last day of working in the organization)
Designation or position
Description of Performance
Best wishes at the end
Signed by the Director / HOD / Manager / HR Department Head / Authorized Signatory
Should have Company’s Seal or Stamp
Why Experience Certificate Important?
The employee experience certificate is very important to identify the past years of experience and expertise of an employee in his/her last organization. It acts as a proof for you that you were employed by an organization in a certain position for a certain period of time.
It is especially important for the new employees who are considering switching their career direction, and it helps to update the details on your application. The certificate has information such as the name of the company, the date of hire, job description, and the job duties and responsibilities. An employee experience certificate has an electronic signature which is beneficial because it is difficult to forge without the signature
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Objective of Experience Certificate letter
Experience certificate proves and authenticates that the Job Applicant truly holds a valid experience with the company which he or she has mentioned in his Curriculum Vitae (CV). Experience certificate is a very important document for Recruitment at the time of hiring a candidate on board in an organization.
Tips to Keep in Mind While Writing Experience Certificate letter
Experience certificate letter certifies that the person has worked in the organization and has performed all the duties and responsibilities assigned to him/her. Experience certificate may also include the major or satisfactory contribution in the organization also the identified strength. There is no mandatory format of experience letter to be followed. Every organization can have their different format. But a general content that should be included in the experience letter is given below:
Use Company letter head with name of the organization should be at the top of the letter. Organization details such as company address, telephone number, email id, website address and Company Registration number should also be there in the letterhead.
Name of the employee with his/her address: HR should make sure that the name of the employee is put right on the document. If there is any name mistake, then employees may face problems in the documentation approval in their next company.
Date: Make sure that there is a date of preparing the document.
Details of the employment: position, tenure and details of the responsibility carried out by the employment. Many organizations miss out on these important details. But they need to understand that it is important to include all the employment details in the experience letter for the record of the employee.
Closing statement: This closing statement should be formal as well as polite. It can contain a good luck sentence for the employee’s future. This sentence can really make a difference in the employee selection chances in another company.
Distinguish Between Experience Certificate and Experience Letter
If we dig deep into what is the difference between an experience certificate and an experience letter, then you should know that there is not much difference. Because an experience certificate is in the form of a certificate and an experience letter is given in the form of a letter.
Format of the experience certificate is given below:
